INTRODUCTION

The Protection of Personal Information Act 4 of 2013 (POPIA) regulates and controls the collection, use, transfer and processing of an individual or legal entity`s personal information.

In Terms of POPI Act, a “Responsible Part” (in this case Go Auctions) has a legal duty to process a “Data Subject`s Personal Information” in a lawful, legitimate and responsible manner.

In Terms of POPIA, all persons who collect, manage, process, transfer, store and / or retain personal information, whether held under a document, record or in any format, has the responsibility to process such information in accordance with the provisions housed under the POPI Act.

To discharge this duty, Go Auctions require the data subjects expressed and informed permission to process its personal information.

 

DEFINITIONS

“DATA SUBJECT” means the person to whom personal information relates to.

“INFORMATION OFFICER or COMPLIANCE OFFICER” means the Information/Compliance officer who has been appointed by Go Auctions

“PERSON” means a Natural Person or a Juristic Person

“PERSONAL INFORMATION” means information relating to an identifiable living, natural person and where it is applicable, an identifiable, existing juristic person, incl. but not limited to –

  1. Information relating to the race, gender, sex, pregnancy, marital status, nationality, ethnic or social origin, colour, sexual orientation, age, physical or mental health, well-being, disability, religion, belief, culture, conscience, language and birth of the person
  2. Information relating to the education or the medical, financial, criminal or employment history of the person
  3. Any identifying number, symbol, e-mail address, physical address, telephone number, location information, online identifier or other particular assignment to the person
  4. The Biometric information of the person
  5. The personal opinions, views or preferences of the person
  6. Correspondence sent by the person that is implicitly or explicitly of a private or confidential nature or further correspondence that would reveal the contents of the original correspondence
  7. The views or opinions of another individual about the person
  8. The name of the person if it appears with other personal information relating to the person or if the disclosure of the name itself would reveal information about the person

“PROCESSING” means any operation or activity or any set of operations, whether or not by automatic means, concerning personal information, incl.

  1. The collection, receipt, recording, organisation, collation, storage, updating or modification, retrieval, alteration, consultation or use
  2. Dissemination by means of transmission, distribution or making available in any other form, or
  3. Merging, linking, as well as restriction, degradation, erasure or destruction of information

“RESPONSIBLE PARTY” means a public or private body or any other person which alone or in conjunction with others, determines the purpose of and means for processing personal information

 

What is the Purpose of the Collection of Personal Information?

The purpose for the collection of a Data Subject`s personal information by Go Auctions is to enable Go Auctions to:

All personal information which the Data Subject provides to Go Auctions will only be used for the purpose for which it is collected.

 

CONSEQUENCES OF WITHHOLDING CONSENT OR PERSONAL INFORMATION

Go Auctions will not be able to assist the Data Subject with its requirements or provide it with the requested services should the Data Subject withhold or refuse to provide Go Auctions with the required consent and /or personal information.

STORAGE, RETENTION, DETRUCTION OF INFORMATION

All personal information which the Data Subject provides to Go Auctions will be held and/or stored securely and held for the purpose for which it was collected, as reflected herein. The Data Subject`s personal information will be stored electronically in a centralised data base and will be accessible to authorised personnel within Go Auctions. Where appropriate, some information may be retained in hard copy. In either event storage will be secure and audited regularly to confirm the safety and the security of the information.

Once the Data Subject`s personal information is no longer required, i.e. since the purpose for which the information was held has been completed, such personal information will be safely and securely stored for a period of 5 (five) years per FICA (the Financial Intelligence Centre Act 38 of 2001). Thereafter all the Data Subject`s personal information will be permanently destroyed.

 

RIGHT TO OBJECT

In terms of section 11(3) of POPIA the Data Subject has the right to object in the prescribed manner to Go Auctions processing the Data  Subject`s personal information. On receipt of the Data Subject`s objection, Go Auctions will place a hold on any further processing of the Data Subject`s information until the cause of the objection has been resolved.

 

WHAT TYPE OF PERSONAL INFORMATION IS COLLECTED?

The type of information that Go Auctions may be required to collect includes:

 

HOW AND WHEN IS INFORMATION COLLECTED FROM THE DATA SUBJECT

Go Auctions collect information of a Data Subject in the following ways, including but not limited to:

 

HOW DOES GO AUCTIONS USE/PROCESS THE DATA SUBJECT`S INFORMATION?

Go Auctions makes use of and processes Data Subject`s information in various ways to comply with South African Legal obligations. Ways in which the Data Subject`s information may be made use of are:

 

 

WHAT ARE THE DATA SUBJECT`S RESPONSIBILITIES?

The Data Subject is responsible for maintaining the confidentiality of their username, password, banking details and any other security information provided to or chosen by the Data Subject

Go Auctions encourages Data Subjects to:

The Data Subject has a duty for access and computer restriction, or other electronic devices used to access the internet, to any person. The Data Subject shall be liable for any bids placed using their details by a third party, regardless of whether the third party gained access to the Data Subject`s electronic device(s) without the necessary informed consent.

Fraudsters may send invoices to users purporting to originate from Go Auctions or make other requests for payment. If there is ever any reason to doubt the authenticity of an invoice with the name of Go Auctions on it or any payment communication, the Data Subject should enquire if the request is authorised and request Go Auction to confirm if it is a valid invoice.

 

DOES GO AUCTIONS SHARE THE DATA SUBJECT`S INFORMATION WITH THIRD PARTIES?

Go Auctions will only share information with a certain number of other parties and only as necessary. Examples of information sharing include:

 

THE DATA SUBJECT`S RIGHT TO REQUEST ACCES TO THEIR INFORMATION FROM GO AUCTIONS

The Data Subject has the right to request a copy of the personal information which Go Auctions holds in its possession. Communication of such a request can be done through all contact details provided below or on the Go Auctions website. Please note that security questions and/or request for identification may be required in order to facilitate this request.

UPDATING OR CORRECTION OF PERSONAL INFORMATION

The Data Subject has the right to request for their personal information to be updated, corrected or deleted. Go Auctions will require a copy of the Data Subject`s Identity Document to confirm their identity before making changes to personal information Go Auctions may hold. The Data Subject is encouraged to provide us with accurate and up to date personal information

 

GO AUCTIONS INFORMATION OFFICER DETAILS

Should you have any questions pertaining to personal data being collected, stored, shared or processed by Go Auctions or if you wish to exercise any of your data rights , queries can be directed to the Go Auctions Information Officer:

Telephone:  (011) 421 0133

Email: fica@goauctions.co.za

Address: 2 Lincoln Road, Benoni, 1501